Seller Closing Information Form

Please complete the form below to begin the pre-closing process for the sale of the property. If you have issues, questions, contact your assigned paralegal. Be sure to click SUBMIT at the end of the form!

Seller Closing Information Form (3)

"*" indicates required fields

Select your paralegal:*

If you are already working with a member of our team, please select their name from this dropdown list. If you aren't sure who your paralegal is, choose "not sure" and we'll make sure it gets directed to the right person.

Your email address*

Enter Email Confirm Email

We'll send a confirmation of your submission.

Is there more than one seller?*

Yes

No. I'm the only seller.

Is any seller a corporate entity?*

Yes

Seller Name*

Enter your name or the corporate entity here.

Last 4 of Social Security Number or EIN

The last 4 of SSN or EIN is needed to process Form 1099 and to request any payoffs. You may also provide this by telephone directly to the paralegal. NOTE: At the closing you will need to provide the full SSN.

Seller phone number*

Seller state of residence:*

Not applicable. Seller is a corporate/LLC entity.

Other

Seller No. 1 Name*

Enter your name or the corporate entity. Only enter one name.

Seller No. 1 Last 4 of SSN or EIN

You may also call with this information. NOTE: You will need to provide the full SSN at closing.

Seller No. 1 phone number*

Seller No. 1 state of residence:*

Not applicable. Seller 1 is a corporate/LLC entity.

Other

Seller No. 2 Name*

Seller No. 2 phone number

Seller No. 2 email address

Seller No. 2 state of residence:*

Not applicable. Seller No. 2 is a corporate/LLC entity.

Other

For Sellers that are Corporate or LLC entities, provide the state of incorporation or formation:

For Sellers that are Corporate or LLC entities, provide the 1) name, 2) title, and 3) contact info of the officer(s) attending the closing:

Upload the entity documents (Operating Agreement, articles of incorporation, or bylaws)

You may also email or fax these to the paralegal for your transaction. We MUST receive these prior to the closing so that an attorney can review them.

Drop files here or

Accepted file types: pdf, Max. file size: 50 MB.

Address of property being sold:*

Include street address, city, state, and zipcode

Your forwarding address to reach you after the closing:

Forwarding address of each seller so they can be reached after the closing:

Name Changes: Has any seller had a name change since they took title to the property?*

Yes

List the name changes here.*

Upload name change certificate or other proof of name change.

You may upload any name change proof here. If you don't have it now, you'll need to provide that proof to your paralegal before the closing.

Drop files here or

Accepted file types: pdf, jpg, Max. file size: 50 MB.

Is this property the seller(s) principal residence?

Yes

Are there any outstanding tax appeals?

Yes

If the Purchase/Sale Agreement requires a termite inspection report, upload the inspection report here.

Max. file size: 50 MB.

Do the sellers have any outstanding liens on the property--such as tax liens, contractor, or HOA liens?*

Yes

Please describe the liens.

Provide a brief description of the type and amount of any liens.

Does the seller want any closing proceeds wired?

If yes, provide your bank’s wiring instructions. You may also provide these to the paralegal later, but it MUST be done before the closing.

Drop files here or

Accepted file types: pdf, Max. file size: 50 MB.

Information on Loans Secured by the Property

Are there any outstanding mortgage loans, including equity lines of credit, secured by the property being sold?*

Yes

Type of Mortgage for Mortgage Number 1

ex: first, second, equity line

Mortgage Company 1*

Account Number*

Mortgage Company Phone

Type of mortgage for Mortgage Number 2

ex: first, second, or equity line

Mortgage Company

Account Number

Mortgage Company Phone

Authorization to Obtain Payoff Information*

I authorize Sherman & Phalen, LLC to send authorizations as needed to request payoff information that state the following:

For any mortgage payoffs, Sherman & Phalen, LLC may send this "Authorization to Obtain Mortgage Payoff and Permission to Release Information to Third Party":

"I authorize and request that you release mortgage payoff figures and loan information on the above-referenced account directly to Sherman & Phalen, LLC and its employees. Please include the per diem interest in your payoff quote."

For any other liens, equity lines, or other accounts that may be paid off at the closing, Sherman & Phalen, LLC may send this "Authorization to Obtain Payoff Information and Permission to Release Information to Third Party":

"I authorize and request that you release mortgage, lien, or other financial payoff figures and financial information on the above-referenced account directly to Sherman & Phalen, LLC and its employees. Please include the per diem interest in your payoff quote, if applicable."

I understand and agree that my signature, name, property address, phone number, account number, and social security number will be included on these Authorizations.

Signer Name*

Enter your name. If you're signing on behalf of a corporate entity, enter your name and title.

Signature*

Today's Date*

Month

Day

Year

Seller Not Attending Closing

Will each seller be attending the closing?*

If even one of multiple sellers will not attend closing, please respond, "No".

Yes

For a seller not attending closing, we can complete the closing with either 1) a power of attorney form or 2) we could mail out certain documents for a fee. Please select which option you would like. For each option, there is a $75 fee.*

Power of Attorney Form

Mail Away

I need to discuss this with the paralegal.

For the POA form, identify the seller that will not be present:

Identify the attorney-in-fact that will sign for the seller:

Please initial to acknowledge and agree that you will pay Sherman & Phalen, LLC $75 to draft the POA form.*

For a mail-away closing, please identify the seller that will not be present and the address for the mail-out:

Please initial to acknowledge and agree that you will pay Sherman & Phalen, LLC $75 to prepare and mail the documents.*

HOA or Condo Association Info

Is there a mandatory Homeowners or Condo Association?*

Yes

For Mandatory Homeowners or Condo Associations

If there are mandatory assessments, our office must obtain a written letter from the HOA or Condo Association before the closing regarding the status of the seller’s account. ***Please note that if the management company requires pre-payment for the HOA or Condo Letter, it will have to be paid in advance by the Seller or Buyer. Sherman & Phalen, LLC does not advance for pre-payment of letters prior to closing. ***

HOA/Condo Association Name:

HOA / Condo Association Contact:

HOA or Condo Assoc. Phone Number

HOA or Condo Assoc. Email Address

Occupany by Tenant

Is the property occupied by a tenant?*

Yes

What is the monthly rent?

What was the amount of any security deposit?

What date is the rent paid through?

Upload a copy of the lease

Accepted file types: pdf, Max. file size: 50 MB.

Property involved in probate

Is any owner or person on title deceased?*

Yes

Deceased owner's name and date of death

Name and contact info for executor or administrator of estate

EIN of estate

Provide a copy of the will, if there was one, and the Letter Testamentary (if an executor was named) or the Letter of Administration (if the court appointed an administrator).

Drop files here or

Accepted file types: pdf, Max. file size: 50 MB.

Other Special Circumstances

Divorce in process

Bankruptcy in process

Mobile Home

Relocation company involved

Other

Please check whether any of these apply to the property or seller.

Other: Please describe the special circumstances.

General Comments or Information

CAPTCHA

OUR HOURS: Monday-Friday: 9am-5pm
1165 Northchase Pkwy SE #450 Marietta, GA 30067 | O 770-579-0109 | F 770-809-6334 | [email protected]

Seller Closing Information Form